Istanbul Metropolitan Municipality Directorate of Rail Systems
Tender Registration
Number : 2008/158
1-Administration
a) address: M.Nezihi Özmen Mah. Kasım Sok. No: 62 Merter-Güngören/İstanbul
b) telephone and fax number: 212 4494175 - 212 4494180
c) elektronic mail address (if any): raylisistem@ibb.gov.tr
2- Service in scope of the tender
a) quality, type and quantatity : 30 units 4-vehicle metro sets
b) place : Istanbul Metropolitan Municipality
c) period : Following the signature of the contract, the work shall be started.
Following the start of the work, within 1200 (one thousand two hundred) calendar days.
3- Tender
a) place: Istanbul Metropolitan Municipality Supplementary Service Building
Tender Hall 4th Floor, Merter/Istanbul
b) date and hour : 15 / 04 / 2008 - 14 : 00
4- The criteria for the adequacy assessment, the provisions of submission to tender and the documents required:
4.1- The provisions of submission to the tender and the documents required:
4.1.1. The declaration of address for receipt of notice and also telephone and fax and electronic mail address (if any) to contact.
4.1.2. According to the applicant’s legislation, the Certificate of Chamber of Trade and/or Industry or Chamber of Profession
4.1.2.1. In case of a real person a document received in the year, which the first announcement about the tender was made, stating that the person in question is registered to the Chamber of Commerce and/or Industry or the Chamber of Profession.
4.1.2.2. In case of a legal person, a document received in the year, which the first announcement about the tender was made, from the Chamber of Commerce and/or Industry indicating that the legal person is registered in the record.
4.1.3. Signature Declaration or Signature Circular showing the authority to bid;
4.1.3.1. If the tenderer is a real person, then notarized signature Declaration,
4.1.3.2. If the tenderer is legal person, Commerce Register Newspaper showing the partners, members or founders of legal person and defining the current status of personnel working under the authority of legal person or documents confirming these points and notarized Signature Circular of this legal person.
4.1.4. Written commitment showing that the tenderer does not have the conditions stated in the subparagraphs (a), (b), (c), (d), (e), (g), (i) of the Article 10 of Law No 4734.
4.1.5. Letter of Proposal structure and content of which is defined in the Administrative Specifications.
4.1.6. The bid bond structure and content of which is defined in the Administrative Specifications.
4.1.7. All or part of the purchase/work in the scope of the tender shall not be carried by subcontractors.
4.1.8. The document showing that tender document has been purchased.
4.1.9. The certificate regarding the sole proprietorship or the capital stock company more than fifty per cent of which belongs to the bidder in accordance with the requirements of legal persons or real persons.
4.1.10. Commitment stating that work experience document cannot be used by any other legal person in a case when the work experience document belongs to the partner holding more than 50 %.
4.2 Documents concerning economic and financial adequacy and the criteria applying to those documents,
4.2.1. Documents to be obtained from internal and external banks, indicating unused cash credit or unused letter of guarantee in the amount offered by the tenderer on condition that it is no less than 5%.
4.2.2. The balance sheet of the tenderer and equivalent documents.
Year-end balance sheet of the tenderer regarding one year before the date of the tender
and the required parts or equivalent parts.
a) The current ratio (rotating assets/ short term debts) needs to be at least 0.50.
b) Equity ratio (equity/total assets) needs to be at least 0,10.
c) The proportion of short term debts needs to be less than 0,75. of the equity ratio.
Those three criteria need to be fulfilled by the tenderer. Tenderers who do nor fulfill the fore-mentioned criteria for the previous year can also present the documents of the past two years. In this case, whether the average of those two years fulfils the minimum criteria shall be taken into account.
According to the values presented in the summary of the profit book approved by the relevant legislation of self employed people, total income/total expense ratio of the final year needs to be at least 1,25. In this case, balance sheets and other values to be calculated on the basis of the documents above-mentioned shall not be taken into account.
For the set-up companies established within the year of the tender can present their opening balance sheet fulfilling the balance sheet ratios stated in paragraphs (a), (b) and (c).
4.2.3 Documents indicating the business volume of the tenderer:
The income statement of the tenderer indicating the total turnover of the last year before the tender and the volume of business completed under the tenderer’s commitment of work.
The sum in those documents needs to be higher than 15 % of the amount offered for total turn-over and 10 % of the amount offered for total sales income. The tenderer needs to fulfil one of those two criteria.
Tenderers who cannot fulfill those criteria one year before the tender takes place can also present the documents of the past two years. In this case whether the average of those two years is able to fulfill the criteria shall be taken into account. The set-up companies established in the year of the tender shall present the documents indicating the total turn-over and total sales income up until the date when the tender takes place.
4.3- Documents indicating professional and technical proficiency and the criteria applying to such documents
4.3.1 Documents on work experience
Work experience document indicating the relevant experience of the tenderer in public or private sector in terms of the local and international tenders in the last five years, which shall be considered as faultless and free from any defect by the administration.
A document of work experience, about 50 % of the amount offered by the intending tenderer, depending on the nature of the business activity, shall be presented relating to the single contract governing similar procurements to be set in the tender document.
4.4 Manufacturing and putting metro vehicles into operation shall be accepted as similar work experience.
5. Economically the most advantageous proposal will be determined on the basis of the lowest price.
6. The tender is open to all Tenderers. There shall not be any price advantage for the local Tenderers in the tender.
7. The tender document can be seen in the Directorate of Rail Systems at M. Nezihi Özmen Mah. Kasım Sok. No: 62 Merter/İstanbul and can be provided from this address by paying 1,500 YTL. The Tenderers have to buy this tender document.
8. Proposals can be either submitted to Istanbul Metropolitan Municipality, Tender Hall, Floor: 4, Merter/Istanbul by 15.04.2008 14:00 or sent to this address by registered and replied-paid post.
9. Tenderers shall submit their proposals as unit price. At the end of the tender, the contract will be signed with the willing tenderer on the basis that unit price will be multiplied by the total number of units. In this tender, the proposal will be submitted for all of the work.
10. On condition that it is not less than %3 of the price they have offered, the Tenderers shall give a bid bond in the amount they have set.
11. The validity period of submitted proposals should be at least 120 calendar days starting from the date of the tender.
12. Consortiums cannot submit to the tender.